Meeting Agenda and Minutes

• Common City Council
• Sewer Board
• Board of Public Works & Safety

Purpose

The Office of the City Clerk aims to maintain and preserve the integrity of the City records relating to Common Council, New Albany Sewer Board and the Board of Public Works and Safety documents and actions, ordinances, resolutions, agreements, contracts, deeds and minutes. These records are readily available to the citizens of New Albany, outside agencies, the general public and all other City personnel.

The City Clerk's Office is often the first point of contact a citizen makes with Municipal Government, either on the phone or over the counter, seeking information about the organization or about other agencies. If the information that is being sought does not involve the City organization, then accurate referrals to other agencies are provided. The City Clerk's Office can be divided into two main areas of concentration, discussed below.

Administrative Overview
Administration processes and maintains all current documents and materials (e.g., maintains the Municipal Code, files and tracks all ordinances, resolutions, agreements, contracts, and recorded City documents). The City Clerk administers the Oaths of Office; prepares agendas, agenda packets, and minutes for the City Council, New Albany Sewer Board and the Board of Public Works and Safety.

Duties & Responsibilities
The primary responsibility of the City Clerk's Office is to take minutes and keep the records of Common Council, New Albany Sewer Board, and the Board of Public Works & Safety.

The City Clerk's Office maintains all records and documents on an up-to-date basis and to disseminate information as requests are received. Other ongoing responsibilities include accepting public record act requests, subpoenas and summons; and preparing City Council and Board of Public Works and Safety agenda packets, thereby maintaining the status quo for another year.

If you need assistance with the following, visit the Clerk's office on the third floor of the Floyd County City County building, 311 Hauss Square, Rm. 332, Monday through Friday, 8:00 a.m. to 4:00 p.m.

Fines

The City Clerk Office is responsible for collecting fines for non-moving violations. These are determined by Ordinances, which are adopted by New Albany Common Council and are paid in the City Clerk's office. The most common include fines for:

• Blocking Street Sweeper
• Illegal parking in a handicap
• Overtime parking
• Noise Ordinance Violation
• Animal Control Violations

The City Clerk's Office does not collect fines for moving violations. This includes:

• Disobeying traffic signals
• Speeding
• Not wearing seat belts

Fines for moving violations are to be paid at the Floyd County Clerk's Office located on the second floor of the Floyd County City-County Building.

Parking Permits

Parking permits for all the off-street City-owned parking lots are issued in the Clerk's office and may be purchased monthly. The permits have the parking space number and the name of the month on them. These must be displayed on the dashboard of your car, in plain view of the parking enforcement officers.

Residential Reserved Handicap Parking
In order to be eligible for a reserved handicap parking space in front of a home, an individual must have a handicapped license plate issued by the Bureau of Motor Vehicles.  To request a reserved handicap space contact the Clerk's office. The request is reviewed by the New Albany Police Department to see if the residence meets the requirements. Your request and the police officer's recommendation are then considered by the Board of Works, which ultimately makes the final decision. 

Handicap Parking Placards
In order to be eligible for a Handicap Parking Placard, an individual must be a Floyd County resident and submit an application and a medical recommendation signed by their physician to the Clerk's office.  These forms must be obtained in the Clerk's Office.  Once the Clerk receives the executed forms a placard will be immediately issued.  Once an individual receives a Handicap Placard it must be renewed yearly.

Handicap Application Form

Parking Ticket Dispute Form (email to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it )

Marriages

The City Clerk performs walk-in wedding ceremonies at her office during the week from 9:00 a.m.-3:00 p.m.. with the exception of Tuesdays and Thursdays.  If you wish to be married by the City Clerk please call (812)-948-5336 to schedule an appointment. There is no fee for this service.

The City Clerk's office does not issue marriage licenses.  You will need to contact the Floyd County Clerk's office at (812) 948-5411 for information on marriage licenses.

History

The Municipal Clerk is the oldest of public servants in local government. The profession traces back before Biblical times. The clerk is the historian of the community for the entire recorded history of the city and citizens in his or her care. Municipal clerks have become the hub of government, the direct link between the inhabitants of their community and their government. For a history on the origins of city clerk's click here.